Accountability and transparency are principles of good government. Town of Huntsville is committed to conducting business in this manner. The links below provide details, policies and practices that are fundamental to open government:

Closed meeting investigator

Under Section 239 of the Municipal Act, 2001, as amended, any individual may request that an investigation be undertaken to determine whether a municipality or local board has complied with the Municipal Act or its Procedure By-law in respect of a meeting or part of a meeting that was closed to the public.

Read about the closed meeting investigator process.

Conflict of interest registry

The Municipal Conflict of Interest Act and the Town of Huntsville’s procedural by-law state that members of Huntsville Council:

  • Identify and disclose pecuniary interests
  • File a statement in writing to the Clerk, using the declaration of conflict of interest form

After each Council or committee meeting, the Municipal Clerk or designate:

  • Updates the registry
  • Makes the registry available
  • Offers the registry in an alternate format, on request

How to get this info

The current list for the 2018-2022 term of Council, can be found on the conflict of interest registry page on the open data portal.

For lists related to previous terms of council, please contact the Clerks Department.

Council expenses 2019
Mayor Scott Aitchison expenses

2019 monthly expenses

January

  • January monthly total is $770
    • AMO Conference accommodation $634
    • Lunch - OP housing targets $96
    • Materials, office supplies $40

February

  • February monthly total is $49
    • Materials, office supplies $49

March

  • March monthly total is $49
    • Materials, office supplies $49

April

  • April monthly total is $209
    • Materials, office supplies $209

May

  • May monthly total is $0

June

  • June monthly total is $0

July

  • July monthly total is $0

August

  • August monthly total is $0

September

  • September monthly total is $0

October

  • October monthly total is $0

November

  • November monthly total is $0

December

  • December monthly total is $0

Year to date

  • 2019 total year to date is $1077
Deputy Mayor Karin Terziano expenses

2019 monthly expenses

January

  • January monthly total is $634
    • AMO Conference accommodation $634

February

  • February monthly total is $43
    • Materials, office supplies $43

March

  • March monthly total is $68
    • AMO asset management travel $68

April

  • April monthly total is $0

May

  • May monthly total is $0

June

  • June monthly total is $0

July

  • July monthly total is $0

August

  • August monthly total is $0

September

  • September monthly total is $0

October

  • October monthly total is $0

November

  • November monthly total is $0

December

  • December monthly total is $0

Year to date

  • 2019 total year to date is $134
 Councillor Nancy Alcock expenses

2019 monthly expenses

  •  
    • January monthly total is $0
    • February monthly total is $33
      • Materials, office supplies $33
March
    monthly total is $0
    • Stewardship Conference registration $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 total year to date is $101
Councillor Dan Armour expenses

2019 monthly expenses

  • January monthly total is $0
  • February monthly total is $43
    • Materials, office supplies $43
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 year to date is $43
Councillor Jason FitzGerald expenses

2019 monthly expenses

  • January monthly total is $0

  • February monthly total is $43
    • Materials, office supplies $43
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 total year to date is $43
Councillor Dione Schumacher expenses

2019 monthly expenses

  • January monthly total is $634
    • AMO Conference accommodations $634
  • February monthly total is $43
    • Materials, office supplies $43
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 total year to date is $634
Councillor Brian Thompson expenses

2019 monthly expenses

  • January monthly total is $0
  • February monthly total is $33
    • Materials, office supplies $33
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 total year to date is $33
Councillor Jonathan Wiebe expenses

2019 monthly expenses

  • January monthly total is $0
  • February monthly total is $43
    • Materials, office supplies $43
  • March monthly total is $0
  • April monthly total is $0
    • Materials, office supplies $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 total year to date is $43
 Councillor Tim Withey expenses

2019 monthly expenses

  • January monthly total is $634
    • AMO Conference accommodations $634
  • February monthly total is $33
    • Materials, office supplies $33
  • March monthly total is $68
    • AMO asset management travel $68
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2019 total year to date is $735
Council expenses 2018
Mayor Scott Aitchison expenses

2018 monthly expenses

January

  • January monthly total is $542
    • Materials and office supplies $39
    • Registration (President's Ball & ROMA Conference) $503

February

  • February monthly total is $812
    • Materials and office supplies $39
    • AMO Registration $773

March

  • March monthly total is $127
    • Materials and office supplies $39
    • MAHC Lunch Meeting $88

April

  • April monthly total is $249
    • Materials and office supplies $38
    • AMO - Accommodation $211

May

  • May monthly total is $39
    • Materials and office supplies $39

June

  • June monthly total is $39
    • Materials and office supplies $39

July

  • July monthly total is $60
    • Materials and office supplies $60

August

  • August monthly total is $1943
    • Materials and office supplies $630
    • AMO travel $381
    • AMO meals and accommodation $932

September

  • September monthly total is $263
    • Materials and office supplies $81
    • AMO meals $107
    • Lunch meeting $75

October

  • October monthly total is $124
    • Registration/meals and accommodation; lunch meeting $85
    • Material and office supplies; Cogeco $39

November

  • November monthly total is $115
    • Material and office supplies; Ticket Fairvern Fundraiser $100
    • Material and office supplies; Cogeco $42
    • Material and office supplies $-27

December

  • December monthly total is $0

Year to date

  • 2018 total year to date is $4313
Deputy Mayor Karin Terziano expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $539
    • AMO Registration $539
  • March monthly total is $0
  • April monthly total is $211
    • AMO - Accommodation $211
  • May monthly total is $0
  • June monthly total is $30
    • Travel - Joint Planning Committee $30
  • July monthly total is $0
  • August monthly total is $657
    • AMO Conference $657
  • September monthly total is $197
    • AMO / Meals $197
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2018 total year to date is $1634
 Councillor Nancy Alcock expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $97
    • Registration - ROMA Cancellation Fee $97

Year to date

  • 2018 total year to date is $97
Councillor Dan Armour expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2018 total year to date is $0
Councillor Jason FitzGerald expenses

2018 monthly expenses

  • January monthly total is $0

  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $683
    • Donations - Rotary Club Christmas Auction $683

Year to date

  • 2018 total year to date is $683

Councillor Det Schumacher expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2018 total year to date is $0
Councillor Bob Stone expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2018 total year to date is $0
Councillor Brian Thompson expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $0

Year to date

  • 2018 total year to date is $0
Councillor Jonathan Wiebe expenses

2018 monthly expenses

  • January monthly total is $0
  • February monthly total is $0
  • March monthly total is $0
  • April monthly total is $0
  • May monthly total is $0
  • June monthly total is $0
  • July monthly total is $0
  • August monthly total is $0
  • September monthly total is $0
  • October monthly total is $0
  • November monthly total is $0
  • December monthly total is $683
    • Donations - Rotary Club Christmas Auction $683

Year to date

  • 2018 total year to date is $683
Integrity Commissioner

The Integrity Commissioner acts as an independent advisor to Council on a range of issues. The position is responsible for providing education and advice to Members of Council, and presiding over investigations of complaints.

On April 24, 2017 Town Council passed By-law 2017-50 appointing Robert J. Swayze as Integrity Commissioner for the Town of Huntsville for a 4 year term.

About

Specifically, the Integrity Commissioner's functions include:

  • Upon their request, advising Members of Council, Council as a whole, and local boards on their obligations and responsibilities under the Code of Conduct, and any other legislation, rule or policy governing their ethical behaviour;
  • Receiving, assessing and, where appropriate, investigating complaints made by Council, a Member of Council, a member of local board, a staff member or a member of the public, on an alleged breach of the Code of Conduct;
  • Determining whether and how investigations will be conducted; and
  • Reporting back to Council on whether an investigation's findings confirm a breach of the Code of Conduct.

View the Code of Conduct on our by-laws page.

How to contact

Residents may contact Robert J. Swayze by:

Telephone: 519-942-0070
Fax: 519-942-1233
Email: robert.swayze@sympatico.ca
Mail:
Robert J. Swayze Town of Huntsville Integrity Commissioner
20736 Mississauga Road
Caledon, Ontario L7K 1M7

All inquires made to the Integrity Commissioner will be noted and reviewed in some fashion. The decision to pursue an investigation into a possible breach of the Code of Conduct or other Town policy can only be made by the Integrity Commissioner based on the circumstances at the time of the complaint.

If the Integrity Commissioner undertakes an investigation following a public complaint and the findings confirm a breach of the Code of Conduct, appropriate penalties, as defined in the legislation, will be recommended to Council, and will become a matter of public record.

Penalties permitted under the Municipal Act, 2001 include a reprimand or the suspension of the Council Member's salary for a period of up to 90 days.

Note: The Municipal Act, 2001, specifies that the role of the Integrity Commissioner pertains to Members of Council only.

Municipal complaint process
We recommend you first speak directly with the service area where you have an issue, in person or by telephone. Most complaints are received verbally and can be resolved promptly by the department in charge of the service.

Submitting a Request for Service

Definition of "Request for Service":

  • A Request for Service is a request made to the Town of Huntsville for a specific service or to notify the Town that a scheduled service was not provided on time. Examples of service requests could include repairing of a street surface, reporting a burnt out street light, reporting a bylaw or parking infraction.

How to submit a Request for Service:

  • If your concern is a request for service rather than a complaint, please contact customer service to get in touch with the appropriate department.
  • If your concern is related to Town roads, the Submit a Road Inquiry form can be completed. Alternate formats are available upon request.

Submitting a Complaint

Definition of "Complaint":

  • A Complaint is an expression of dissatisfaction related to Town of Huntsville programs, facilities, services, staff or operational procedures, where it is believed that the Town has not provided a service experience to the customer's satisfaction at the point of service delivery.

How to submit a Complaint:

The Town of Huntsville has a Municipal complaint policy for receiving and handling complaints from citizens who are dissatisfied with service, actions or lack of action by a Town department or staff member.

  1. Step 1: Speak with us: Speak with a Town of Huntsville staff member in the appropriate department about your concern. We want to make things right and will help try to resolve your complaint at first point of contact.
  2. Step 2: Escalate your complaint: If you are unsatisfied with the results from speaking with us and wish to escalate your concern, a Municipal complaint form must be submitted and will be received by the Town Clerk's Department staff who will log each complaint, give it a tracking number and direct it to the appropriate department as needed; keeping you informed during the process. Alternate formats are available upon request.
  3. Step 3: Contact the Ombudsman's Office: If you are still unhappy with the results after going through Step 1 and Step 2, you may contact the Ombudsman office directly for external review.

All complaints will be dealt with in a confidential manner according to the Municipal Freedom of Information and Protection of Privacy Act. Information will be collected, used and disclosed in accordance with the Act.

Municipal freedom of information

The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) provides an individual with the right to access information under the custody and control of an institution, including one's own personal information.

Individuals wanting to submit a formal request for information under the Municipal Freedom of Information Act must fill out a Freedom of Information Request request.

Open data

Explore and download data in a new and innovative way on the open data portal.

Take the open data survey

Policies and by-laws
  • Accountability and Transparency Policy By-law
  • Designation of Head and Delegation of Administrative Functions under the Ombudsman Act By-law
  • Routine Disclosure/Active Dissemination Policy
  • Procurement Policy By-law
  • Delegation of Powers and Duties Policy By-law
  • Provision of Notice Policy By-law
  • Council Code of Conduct By-law
  • Municipal Complaint Policy

These and more on the by-laws and policies page.