As of September 22, 2021, under new regulations from the provincial government, Ontarians will need to be fully vaccinated and provide their proof of vaccination along with ID, to access select settings, including recreational facilities. In accordance with the regulations, effective September 22, the following Town of Huntsville Covid-19 Vaccine Receipt Protocol will be in effect at the Canada Summit Centre. 

Updated page text: December 16, 2021

Town of Huntsville COVID-19 Vaccine Receipt Protocol
Effective September 22, 2021

Facilities: Canada Summit Centre, Muskoka Heritage Place, Algonquin Theatre, Community Halls

The Town of Huntsville is committed to ensuring the health and safety of all participants, visitors and staff at our facilities. This page outlines the process for collecting vaccine receipts from members of the public participating at or visiting Town of Huntsville’s Canada Summit Centre.

The public are expected to follow provincial protocols under the Ontario Reopening Plan.

Starting September 22, 2021, Ontarians will need to be fully vaccinated (two doses plus 14 days) and provide their proof of vaccination along with ID to access certain public settings and facilities which includes facilities used for sports and fitness activities and personal training including recreational facilities.

Who is required to show a Vaccine Receipt?

Starting September 22, 2021

  • Individuals 18 years of age and older, participating in the following types of Town of Huntsville programs:
    • Registered recreation programs i.e. swimming lessons, skating lessons
    • Drop-in recreation and fitness programs i.e. fitness classes, lane swims, public swims, public skating or private ice rentals, shinny
    • Parents participating in parent/child lessons or spectating their child’s program/lessons
    • Walking track patrons
    • Meeting or event space patrons
    • Adult programming
    • Attending the theatre for any type of performance or event
  • Visitors to Town of Huntsville Canada Summit Centre for the purpose of:
    • Spectators including parents of children in a program or activity
  • Participants of sport groups i.e. hockey clubs, skating clubs, swim club, adult sport leagues
    • Participants 18 years of age and older will be required to show their vaccine receipt to their club
    • Spectators will also have to show proof of vaccine

Exemptions (will not be required to show proof of vaccination receipt):

  • Workers, Contractors, Repair Workers, Delivery workers, students, volunteers, inspectors or others who are entering the business for work purposes not as Patrons.

  • A patron who is entering an indoor area solely for the following purposes:
    • to make a retail purchase;
    • while paying for an order;
    • to purchase admission; or
    • as may be necessary for the purposes of health and safety.
  • Children under 12 years of age.
  • Patrons under 18 years of age who are entering the indoor premises of a facility used for sports and recreational fitness activities solely for the purpose of actively  participating in an organized sport, in accordance with the guidance below and in Appendix A:
    • The exemption relating to youth under 18 years of age actively participating  in indoor organized sport applies to training, practices, games and competitions.
    • Examples of an organized sport for which the exemption applies include:
      • sports leagues
      • organized pick-up sports
      • dance classes
      • martial arts
      • swimming classes
    • The exemption does not apply to youth who are spectators at sporting events.
  • Patrons who provide a written document, completed and supplied by a physician (designated as “MD”) or by a registered nurse in the extended class (designated as “Registered Nurse (Extended Class)”, “RN(EC)”, “Nurse Practitioner” or “NP”) stating that the individual is exempt for a medical reason from being fully vaccinated against COVID-19 and the effective time-period for the medical reason.
    • Patrons with a medical exemption are required to present identification and a  written document stating the individual is exempt for a medical reason to the business or organization.
    • To review proof of a medical reason for not being vaccinated against COVID-19, the business or organization must ensure:
      • The name of the person in the written documentation matches the identification provided.
      • The physician’s or registered nurse in the extended class’s information is complete by including:
        • Name and contact information of the physician or registered nurse in the extended class;
        • Logo or letterhead identifying the physician or registered nurse in the extended class;
        • Statement that there is a medical reason for the individual’s exemption from being fully vaccinated against COVID-19; and
        • Any effective time-period for the medical reason which includes the date the patron is seeking access to the business or organization.

In addition to the above regulations

Starting November 25, 2021

Requires each individual, age 12 years and older on the date of entry, at the point of entry, who attends the indoor area of the facility for the purpose of: coaching, teaching, instructing, officiating at organized sports or volunteering in any capacity for any purpose, to provide

  • personal identification, and
  • proof of being fully vaccinated against COVID-19 or a valid medical exemption.
Starting December 8, 2021

Requires each participant, 12 years of age and older, who attends an indoor area of the facility for the purpose of attending or being involved, in any capacity, in indoor organized sports and/or indoor recreational fitness activities; theatre related activities; to provide, at the point of entry:

  • identification and proof of having received at least one dose of a Health Canada approved COVID-19 vaccine, or
  • a valid exemption as set out in section 2.1(6) of Schedule 1, each time they enter.

Starting December 20, 2021

Requires each participant, 12 years of age and older, who attends an indoor area of the facility for the purpose of attending or being involved, in any capacity, in indoor organized sports and/or indoor recreational fitness activities; theatre related activities; to provide, at the point of entry:

  • identification and proof of having received 2 dose’s of a Health Canada approved COVID-19 vaccine, or
  • a valid exemption as set out in section 2.1(6) of Schedule 1, each time they enter.
Starting January 1, 2022
Requires that all children have a grace period of 12 weeks from their 12th  birthday during which they provide identification at the point of entry, but do not need to provide proof of being fully vaccinated against COVID-19. This is to allow a reasonable opportunity for vaccination to be completed, and to accommodate the current recommended 8-week interval between dose 1 and dose 2.
Starting January 4, 2022

Requires that all patrons entering the building, 12 years of age and older to show their QR Code for proof of vaccination.  After this date the paper receipt copy of the proof of vaccination will no longer be valid.

Letters if exemption will no longer be accepted.  All exemptions are included in your personal QR code.

Starting February 16, 2022

Requires each participant, 12 years of age and older, who attends an indoor area of the facility for the purpose of attending or being involved, in any capacity, in indoor organized sports and/or indoor recreational fitness activities; theatre related activities;  to provide, at the point of entry:

  • identification and proof of being fully vaccinated against COVID-19 for any entry on or after February 16, 2022, or
  • a valid exemption as set out in section 2.1(6) of Schedule 1, each time they enter.

Process and Steps for Collecting Vaccine Receipts

All visitors (excluding those with exemptions) i.e. spectator, the visitors will be required to show their vaccine receipt as issued by the Province of Ontario and identification. This information will not be logged for visitors. 

As of October 22, 2021, you may use your QR code and identification to access the facility.

Proving Identity

Validation of identification must also be undertaken to ensure that vaccination receipt  offered by the patron belongs to them. Validation of vaccination will be based on two key identifiers:

  1. Name of the identification holder; and
  2. Date of birth.

A photo identification is not required.

Proof of identity can be established using documentation issued by an institution or public body, provided it includes the name of the holder and date of birth. Examples of identification documents that may be used to confirm the identity of the holder of the vaccine receipt include:

  • Birth certificate
  • Citizenship card
  • Driver’s license
  • Government (Ontario or other) issued identification card, including health card2
  • Indian Status Card /Indigenous Membership Card
  • Passport
  • Permanent Resident card

Validation of identification is considered to have been completed/successful when the name and date of birth of the presenter of the vaccination receipt and the name and date of birth on the identification document match. If the name and date of birth on both documents do not match, the individual will not be allowed to enter the business or organization.

For Ontario residents, expired Ontario government issued identification, including drivers’ licences, and expired Canadian government issued documents, such as passports, may be provided as proof of identification. Visitors from within Canada may provide expired passports but may not provide expired provincial documents as proof of identification. All patrons visiting from abroad may not provide expired documents as proof of identification.

The patron seeking entry to the business or organization is solely responsible for demonstrating that they are the legitimate holder of the vaccination receipt, and that the information being provided is complete and accurate and relates to the patron. If they cannot demonstrate that to the business or organization, the individual will not be allowed to enter.

Continued Protocols

  • All patrons must wear a mask

  • All patrons must continue to stay 2 metres apart
  • Pre-screening and Pre-booking for classes, drop-in programs and tickets continue to be required

Supervision

Children under 12 years of age are required to have adult supervision within the Canada Summit Centre in changerooms and outside of program areas where there is not an instructor.  Adults providing supervision must be vaccinated as detailed within this protocol.

Town of Huntsville COVID-19 Re-Opening Guidelines and Safety Plans

These guidelines and safety plans are for all facilities and amenities. Updated on December 16, 2021.

Overview of Provincial Guidelines Summary

As of July 16, 2021, the Province announced we were moving into Step 3 on the Provincial Reopening Plan.

The continued health and well-being of residents, customers and staff remains our priority. Modified services will be provided along with ensuring public health precautions are in place. This is an initial communication outlining the staged plan for reopening. As additional details are worked out and restrictions are lifted or increased, further updates will be provided. Protocols will be developed and shared with user groups.

Measures that are in place include, but are not limited to, the following:

  • Self-screening before entering the facility
  • Patrons required to use hand sanitizer before using the facility
  • Patrons asked to stay home if they are sick
  • Pre-registration (online or phone) is required and will be used for contact tracing purposes
  • Physical barriers (plexiglass), signage, and personal protective equipment
  • Mandatory face coverings for all people entering the facility
  • Restricting the maximum number of people in the facility at one time

Contact Tracing, COVID-19 Self-Assessment

Screening questions adhere to direction from the Ministry of Health and Simcoe Muskoka District Health Unit’s Medical Officer of Health to help determine the likelihood of a person’s exposure to the COVID-19 virus.

All patrons attending the facility must be actively screened.

  • Prior to your arrival: the COVID-19 Self-Assessment needs to be filled out each day before Entry into the building. Click the link to submit form https://forms.huntsville.ca/COVID-19/Declaration-Form
  • When you arrive: Town of Huntsville staff will confirm screening has been completed and passed. The screening program will keep an attendance log for 30 days in the event that contact tracing is required by Simcoe Muskoka District Health Unit.

COVID-19 Vaccine Receipt Protocol

Effective September 22, 2021 the appendix COVID-19 Vaccine Receipt Protocol is part of the reopening and Safety Plan.  

Entry and Exit

The Canada Summit Centre doors will remain locked at this time. Signs will be posted outside the building to indicate where you are to line up.

  • You will enter the facility through the main entrance of the Canada Summit Centre
  • Contract tracing and screening upon entrance will is required and confirmation that you have completed your online COVID-19 declaration test
  • Customers will be asked to use hand sanitizer upon entry
  • Patrons will be required to wear mask while moving through the facility

For Pool activities:

  • A waiting area has been set-up in the pool lobby
  • Town of Huntsville staff will notify you when you can proceed down the down the ramp to the pool changeroom doors.

For Arena Ice activities:

  • Please arrive as close to your rental as possible
  • Access to arena dressing rooms will be permitted
  • Showers will be available with capacity limits

Enhanced Cleaning Procedures

Increased cleaning measures are in place, in accordance with Provincial regulations and industry best practices throughout the building. Please do your part and help stop the spread.

Always:

  • Wash your hands often with soap and water or alcohol-based hand sanitizer
  • Sneeze and cough into your sleeve
  • Avoid touching your eyes, nose or mouth
  • Avoid contact with people who are sick
  • Stay home if you are sick

Practice physical distancing to reduce exposure to other people — this means staying at least 2 metres (6 feet) away from anyone outside your household or social circle (see the next section for more information on this).

Wear a face covering in all indoor public spaces such as businesses, organizations, or riding on public transit. Also wear a face covering when physical distancing is not possible.

Customer Service Desk

The Customer Service desk is open to the public by appointment only at this time. Services can still be accessed by calling 705-789-6421 or emailing Customer Service at summitcentre@huntsville.ca.

Customer Service Representatives are working on site and responding to customer inquiries and providing services through email, phone, website and social media.

Measures being put in place include, but are not limited to, the following:

  • Self-screening before entering the facility
  • Patrons required to use hand sanitizer before using the facility
  • Patrons asked to stay home if they are sick
  • Pre-registration (online or phone) is required and will be used for contact tracing purposes
  • Physical barriers (plexiglass), signage, and personal protective equipment
  • Mandatory face coverings for all people entering the facility
  • Restricting the maximum number of people in the facility at one time

Arenas

Measures being put in place include, but are not limited to, the following:

  • Screening before entering the facility
  • Hand sanitization upon entry into the facility
  • Face coverings or masks will be required up until play has begun
  • Contact tracing protocols
  • Patrons asked to stay home if they are sick
  • Enhanced cleaning of the facility following public health requirements
  • Spectators will be permitted into the facility within the designated areas
  • Change rooms and showers are available
  • Must meet Provincial and District Health standards
  • User Group must provide a COVID-19 Safety Plan
  • Return to play can occur as long as all those protocols are followed

Requirements for Organized Sports Leagues/Groups

Screening and Record Keeping

All patrons attending the facility must be actively screened before attendance. Patrons who exhibit symptoms of COVID-19 should be refused entry to the premises.

Staff/Volunteers/patrons must conduct a COVID-19 self-assessment before attending the facility and follow the direction provided. If they have COVID-19 symptoms, they should stay home, seek testing, and self- isolate.

It is required that the Town of Huntsville and permit holders keep a contact log for ALL patrons attending the facility, including a first and last name, as well as a telephone number (or e-mail address). This log shall be in the custody of the facility/permit holder and not be accessible to the public.

Maintain log records for at least one month.

Only disclose records to a medical officer of health or a public health inspector.

Safety Plan

Prior to permitting any participants in an organized sports league or event to practice or play the sport at the facility, will be required to prepare, and submit a safety plan.

The safety plan shall describe the implementation of public health measures in the location, including but not limited to, screening, physical distancing, masks/face coverings, cleaning and disinfecting of surfaces and objects, the wearing of personal protective equipment, and preventing and controlling crowding.

A safety plan template and guidance documents will be provided by Town of Huntsville staff.

Centennial Pool

The Centennial Pool is open to the public with timed entry for all bookings to ensure that reduced capacity with physical distancing can be maintained. Lane swims & Aqua fitness programs are offered. Tickets are available for purchase online or by phone prior to arrival. Drop-ins are not permitted at this time. You must book an appointment to participate in aquatic programs.

A modified swimming lesson format is being provided. Pre-registration is required for all programs (online or by phone). Additional details will be provided through the Town of Huntsville website as they become available.

Prior to your rental or program

  • Register in advance for each individual spot.
  • Screening before entering the facility
  • Patrons required to use hand sanitizer before using the facility
  • Face coverings or masks will be required (can be taken off when you enter the pool)
  • Drinking fountains are closed but refill stations are open.

Arriving for your rental or program

  • Please wear a mask and continue to wear it until you are ready to enter the water

  • Check in with customer service staff for attendance

  • Increased cleaning measures are in place, in accordance with Provincial regulations and industry best practices. but please do your part to protect yourself and others.

Departing from your rental or program

  • Please follow the directional Arrows to exit the building
  • Participants are asked to not loiter in the facility or the parking lot before and after their visit and to maintain 2 metre physical distance from others at all times including the parking lot.
  • After leaving your area, wear your mask until you have exited the Canada Summit Centre.

If you develop symptoms or not able to attend a program, please contact Customer Service so we can record for contact tracing if required.

Recreation Programs

Recreation Programs have returned to the Canada Summit Centre. Check out our Recreation & Programs page and stay tuned for more information regarding Fall Programming.

Indoor Walking Track

Indoor walking track is currently open. Visit the Recreation & Programs page to book your preferred time.

Tenant Services

The Wellness Hub and Victorian Order of Nurses have reopened to their clients by appointment only. Appointments and information are done by contacting the businesses directly.

Community Centre’s and Meeting rooms

Port Sydney Community Hall / Utterson Community Hall / Aspdin Community Hall: Maximum occupancy for Step 3 is 25 people for all 3 Halls

Measures being put in place include, but are not limited to, the following:

  • Self-Screening before entering the facility
  • Hand sanitization upon entry into the facility
  • Face coverings or masks will be required (up until play/event has begun)
  • Physical distancing and restrictions on the number of users in the building
  • Contact tracing protocols – renter responsible for maintaining information for 30 days after the event.
  • Patrons asked to stay home if they are sick
  • Enhanced cleaning of the facility following public health requirements – prior and after rental – during the rental is the responsibility of the renter.
  • Renter must meet Provincial and District Health standards
  • User Group (renter) must provide a COVID-19 Safety Plan
  • Return to play/event can occur as long as all these protocols are followed

Requirements for Renters:

Screening and Record Keeping

All patrons attending the facility must be actively screened before attendance. Patrons who exhibit symptoms of COVID-19 should be refused entry to the premises.

Staff/volunteers/patrons must conduct a COVID-19 self-assessment before attending the facility and follow the direction provided. If they have COVID-19 symptoms, they should stay home, seek testing, and self-isolate.

It is required that the Town of Huntsville and permit holders keep a contact log for ALL patrons attending the facility, including a first and last name, as well as a telephone number (or e-mail address). This log shall be in the custody of the facility/permit holder and not be accessible to the public Maintain log records for at least one month.

Only disclose records to a medical officer of health or a public health inspector.

Safety Plan

Prior to permitting any participants into the community hall, the town must ensure the renter has prepared and submitted a safety plan to the facility.

The safety plan shall describe the implementation of public health measures in the location, including but not limited to, screening,physical distancing, masks/face coverings, cleaning and disinfecting of surfaces and objects, the wearing of personal protective equipment, and preventing and controlling crowding.

A safety plan template and guidance documents will be provided by Town of Huntsville staff.

Active Living Centre / Canada Summit Centre

The Meeting space in the Active Living Centre and Canada Summit Centre are available for rental and maximum occupancy has returned to normal pre-pandemic capacities.

Park, sport field, picnic, special events and outdoor wedding rentals

Staff are taking bookings on a case by case basis to ensure that all public health and Provincial guidelines are being met. Contact the Sales & Customer Service Department at 705-789-6421 for additional information.

Maximum occupancy for Step 3 is 100 people for all outdoor amenities. Measures being put in place include, but are not limited to, the following:

  • Self-Screening before entering the amenities
  • Hand sanitization upon entry into the amenities
  • Every outdoor spectator must wear a mask or face covering in a manner that covers their mouth, nose and chin, unless they are entitled to any of the exceptions set out in subsection 2 (4) of Schedule 1, or are seated with members of their own household only, and every member of the household is seated at least two metres from every person outside their household. Physical distancing and restrictions on the number of users
  • Contact tracing protocols – renter responsible for maintaining information for 30 days after the event.
  • Patrons asked to stay home if they are sick
  • Renter must meet Provincial and District Health standards
  • User Group (renter) must provide a COVID-19 Safety Plan
  • Return to play/event can occur as long as all these protocols are followed

Requirements for Renters

Screening and Record Keeping

All patrons attending the amenity must be actively screened before attendance. Patrons who exhibit symptoms of COVID-19 should be refused entry to the premises.

Staff/Volunteers/patrons must conduct a COVID-19 self-assessment before attending the amenity and follow the direction provided. If they have COVID-19 symptoms, they should stay home, seek testing, and self-isolate.

It is required that the Town of Huntsville and permit holders keep a contact log for ALL patrons attending the amenity, including a first and last name, as well as a telephone number (or e-mail address). This log shall be in the custody of the permit holder and not be accessible to the public Maintain log records for at least one month.

Only disclose records to a medical officer of health or a public health inspector.

Prior to permitting any participants into the outdoor amenity, the town must ensure the renter has prepared and submitted a safety plan to the town.

Safety Plan

The safety plan shall describe the implementation of public health measures in the location, including but not limited to, screening, physical distancing, masks/face coverings, cleaning and disinfecting of surfaces and objects, the wearing of personal protective equipment, and preventing and controlling crowding.

A safety plan template and guidance documents will be provided by Town of Huntsville staff.

For additional information please visit the Simcoe/Muskoka District Health Unit’s website.

Updates to this page 

Please note: Community Services staff are continuing to update the Re-opening Guidelines and working closely with Simcoe Muskoka District Health Unit to adhere to the Government of Ontario's reopening plan. This page will be updated and subscribers will be notified once new details are available.

When changes are made to this page, you can get updates by:

  1. Subscribing below, using your email address; or
  2. Checking back here frequently by typing huntsville.ca/csc into your web browser and following the guidelines link.