Forms Permits and Resources

• Customer accessibility feedback - form
• Alternate format document request - form

• Mailing address change - form

• Request for Screening Officer Review - form

• Birth registration and certificate forms - Service Ontario
• Death certificate form - Service Ontario
• Cemeteries Online Payment Form (See Cemeteries section)

Go over to the business licensing page for all details or select one of the following forms to open it up:

• Adult entertainment establishment - form
• BizPal Permits and Licences - resource link
• Refreshment vehicle - form
• Taxi and limo driver, owner, broker - online form
  • Vehicle for Hire License Application - PDF
• Transient trader - form

• Cemeteries Online Payment form
• Interment Order form

Community flag raising - form

• Application to boards and committees - form (fill and submit online)
• Deputation (to speak at a Council meeting) - form
• Municipal closed session investigation complaint - instruction page and form

• Dog licence registration - form

More info

Visit the dog control and licensing page.

Online donations - form

More info

There are other areas of the municipality that accept donations too!

Special event hosting

In response to COVID-19, special events will continue to be monitored from a health perspective. Plans to postpone, cancel or apply mitigation strategies will be communicated to event organizers.

• S.E.A.T. application - guidelines
• S.E.A.T. application - form

The hosting an event area of our website offers some great venue ideas.

Temporary tent

• Temporary tent fire safety plan - form

Fireworks

• Display fireworks - form
• Pyrotechnic fireworks - form

Outdoor event fire safety

For appropriate forms, see the fire and safety section of this page.

Please visit huntsville.ca/COVID19 for current news and updates about our facilities and programs, or contact us at 705-789-6421 for assistance.

Book a facility

• Facility rental request - form
• Please contact us if you require a copy of the facility allocation policy

Rental insurance

Please contact us if you require a copy of the rental insurance policy at 705-789-6421.

Sales package

• General sales package
• Price list on fees and charges by-law - schedule D

Supplier list

• Hospitality supplier list request - form

Electronic funds transfer (EFT) - form

Fire safety

• Fire safety complaint - form
• Alarm Program - request form
• Fire Department Request Form

Outdoor event fire safety

• Major outdoor event cooking and fire safety - form
• Major outdoor event fire safety - form, general
• Small scale event fire safety - form

Related pages

• Events, tents and fireworks
• Fire and emergency services
• Outdoor burning

• Designated heritage property - policy and form
• Designated heritage property - register list of properties
• Ontario Heritage Trust - Ministry of Tourism, Culture and Sport
• Interactive Map of Properties of Heritage Interest - Map

Rental insurance

See facility rentals and supplier list section of this page.

Municipal insurance

Vehicle damage, property damage, and bodily injury claims have different processes. Read about each on the municipal insurance page.

• Licence of Occupation - Form
• Licence of Occupation - Policy

• Lottery licensing eligibility - form

Before you get a marriage licence

• Before you get married - Government of Ontario resource

Marriage licence

Requirements and how to obtain a marriage licence. Please note: an appointment is required.

• Marriage licence application - online form
• Marriage licence application - printable Service Ontario form

Marriage certificate

• Marriage certificate application - Government of Ontario form

• Monthly Municipal Accommodation Tax Return - form
• Quarterly Municipal Accommodation Tax Return - form

• All questions or complaints - form - register a complaint/concern here and receive a tracked service ticket.
• Building property standards complaint - form
• Fire safety complaint - form

How to escalate a municipal concern, policy and instructions on the open government page.

A petition is a written request signed by residents of the Town of Huntsville that can be presented to Town Council. You can use a petition to request that Council act on a specific issue. Follow the petition guidelines below:

Guidelines for a petition

Download and use the Petition Template.

The petition must:

• Be typed or legibly handwritten in pen;
• Contain a clear statement or position that the signatories are supporting on each page;
• Contain a contact name, mailing address and telephone number or email address of the organizer of the petition.
• Use an appropriate and respectful tone. It must not contain any improper or offensive language or information.

Each petitioner must:

• Print and sign his or her own name, original signatures only.
• Provide their full address.

All further requests for information should be directed to the Deputy Clerk.

Submit a petition

All of the information provided on petitions to Council, or Committees will be publicly available.

• Submit your completed petition (template noted above) using the Petition Submission Form
• Each petition must be submitted to the Municipal Clerk no later than 4:00 p.m. eight business days prior to the Council meeting; otherwise, the petition will be included on the next available Council agenda.

Once we have received your petition, the Clerk’s department will contact you with the next steps.

Collection of Information

Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25, as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act.

Applications

Permit or file inquiry

• Permit inquiry / Routine disclosure - process
• Permit inquiry / Routine disclosure - form
• General property owner consent - form

More info

Go over to the planning pages details in all of these areas.

Visit the property taxes page for full process details on any of the following forms:

• Mailing address - change form
• Pre-authorized debit agreement - form
• Pre-authorized debit agreement - arrears form
• Pre-authorized debit agreement - change or cancel form
• Property tax statement request - form
• Tax certificate request - form and online payment

Tax rates

The tax rates and calculations page as complete detail tax rates for the year 2021.

• Affordable access to recreation - form
• Affordable access to recreation - policy

• Approval permit - procedure
• Approval permit - form
• Entrance permit (driveway) - form and instructions
• Moving/overload - form
• Notice of construction or road works - form with contractor instructions
• Request for fill - form
• Road/shore road allowance closure - form and procedure
• Road allowance sign permit - form
• Road name change - form

Concerns and inquiries can be directed to the Public Works department by filling out the questions or concerns form

• Road allowance sign permit - form
• Signage guidelines - guide
• 911 sign plate payment - form

A tag day is set aside for solicitation of donations from the public by a particular organization for non-profit or charitable purposes.

Fill out a request form

All requests shall be made in writing to the Clerk, which can be done by completing the tag day request form.

if you don't wish to fill out the form, you can send a letter to the Clerk on your organization's letterhead. Letter must include:

• The preferred date(s)
• Times (if applicable - see section 1.g) of the tag day policy)
• Additional municipal location requested (if applicable - see section 1. k) of the tag day policy)
• Contact information, including email and board title of applicant
• A self-proclaimed statement indicating the organization is a non-profit or charitable organization in good standing with the Canada Revenue Agency

• A signature of a current member of the board

Approval

Organizations not pre-approved by Council must first obtain approval by presenting a deputation to Council with their request. Approval may take up to 90 days pending meeting cycle. See the tag day policy for pre-approved organizations.

Pre-Approval

Application requests for organizations with pre-approval are to be submitted at least three (3) weeks prior to the date of the requested tag day.

Temporary BIA sidewalk patio

• Temporary BIA sidewalk patio application form
• Temporary Patio Sidewalk Use Policy
• Please connect with the BIA Manager at huntsvillebia@gmail.com or 705-789-1400 to complete the BIA Patio Criteria Checklist

Temporary BIA Café/Retail Display

• Temporary BIA Café/Retail Display form
• Café and Retail Sidewalk Use Policy